HR/Office Management Assistant H/F

For one of our clients in Geneva in the oil and gas industry, we are looking for a "HR/Office Management Assistant" for a temporary contract. The required tasks and skills are the following:

- Assist with monitoring of building contractors on maintenance and repairs and assume responsibility on general Office Services and maintenance related to company contracts

- Assist with all local and international insurances renewal process and follow-up

- Maintain employee personnel file (and database)

- Assist in preparing presentations, company guidelines

- Assist with payroll where required, including holiday and absence management tool

- Benefits administration, including the company private health scheme. Liaison with provider on claims, invoices, customer services issues.

- Participate in the Intranet Office and HR section updates

- Ensure proper reporting regarding attendance statistics, termination, new hire (employees' movements) and tracking key indicators, and liaison with other offices

- Ensure HR procedures are followed

- Manage working permit process, including renewal, change, departure

- Complete Induction process: new user account, induction presentation to new staff, AVS, child benefits, etc.

- Support in recruitment process

- Provide relocation assistance services when appropriate: move, home search program, short term accommodation

Skills required:

Organizational and administrative skills:

- Strong organization abilities to manage multiple tasks and priorities, timely follow-through on tasks

- Attention to details

- HR/Technical knowledge and skills

- Familiarity with HR procedures, payroll and employee benefits administration

- Strong computer skills, including proficiency in Microsoft Office and HR systems or databases.

- Excellent written and verbal communication skills in both english and french

Additional competencies:

- Strong interpersonal skills

- Problem-solving skills, ability to address issues quickly and pragmatism in finding workable solutions for day-to-day challenges

- Ensure discretion when dealing with sensitive HR matters