Executive Officer H/F

For one of our clients based in Geneva specialized in Venture Capital and Private Equity, we are looking for a "Executive Officer" for a "Try and Hire" contract. The required tasks and skills are the following: 

The main responsibility of the Executive Officer will be to assist the two executive directors with their agenda and oversee various operations within the company.

Executives’ support

- Manage executive directors’ schedules (travels, meetings, bookings, …)

- Manage executive directors’ communications (track communications, prepare emails on behalf of, scheduling of meetings, …)

 - Provide administrative support (organize signatures, organize legal and strategic materials and plans, take minutes, review NDAs, …)

Geneva office management – with the support of a receptionist/office manager

- Reception of clients

- Coordinate agendas of the teams

- Supervise or take on all tasks related to the office management such as reaching out to suppliers, checking invoices, setting up the conference room system, purchase supplies, etc.

- Negotiate with external partners such as banks and service providers

Investment Relations

- Oversee timely dissemination of investment reporting documents through our portal

- In general, prepare replies to any queries raised by investors

Compliance and Risk

- Ensure AML compliance of funds with their local regulations and help local service providers accordingly

- Ensure regulatory compliance of different group entities

- Liaise with fund administrators and investors to keep AML files accurate and up to date

- Ensure compliance with regulatory deadlines for the entities of the group (FATCA/CRS reporting in different jurisdictions, regulatory audits, etc.)

- Prepare periodic reports for management and annual AML & Risk Audit

Legal

- Review and/or draft NDAs, employment contracts, general contracts with suppliers, etc.

 Required Skills:

- Higher education expected such as bachelor and/or master’s degree from a reputab le university with a proven track record of excellence.

- Fluency in both english and french

- Experience as Executive Assistant

- Previous experience in an SME would be highly appreciated due to the challenges sed by the working environment 

- "Getting things done” attitude, eager to drive change.

- Candidates must demonstrate an ability to pay attention to details, to be precise and able to stay focused and dedicated to a task.

- Ability to identify and focus on the important tasks independently.

- Candidates must bring evidence of their ability to gather, organize and evaluate data and information to solve problems and make informed decisions.

- You would be working in a relatively flat organization composed of few members. Furthermore, you need to be able to synthesize and present financial information both internally and externally in a clear and concise manner.